Best HOA Management Software in 2025
Change is risky. But if you’re an HOA board member or property manager, change might be your best option right now.
The reality is that HOA norms have already changed, resident expectations have changed, and costs…have gone up a lot. As a result, it’s becoming harder to manage a community using the same processes or outdated software.
So, what works for HOA communities that need to do more with the same number of resources?
Below is a list of the best management software available to self-managed associations and property management companies. The brands were selected based on objective client reviews, market presence and depth of product solutions.
Condo Control
Best for: Effective communication and operations, frictionless integrations
If your HOA struggles to communicate with and engage residents, Condo Control can help. This versatile software is ideal for condos and HOAs, and suitable for communities of all sizes.
Condo Control combines a variety of mobile-friendly communication channels, including email, push notifications, text, and voice messaging, to accommodate different preferences. Websites are available, too.
Not only does this ensure recipients get the message right away, but HOAs have saved thousands of dollars annually since they spend so much less on printing and mailing letters and documents.
Residents can also use secure forums to voice opinions and concerns, complete digital surveys to provide honest feedback, and access a document library to find forms, CC&Rs, and more.
HOAs and management companies that use Condo Control love that it integrates with other top-performing accounting and access control software.
CINC Systems
Best for: Enterprise-level accounting management
CINC Systems offers an exciting collection of management features, but it’s the accounting that really stands out.
This platform is ideal for larger management companies as the solutions are designed for these professionals.
Payables+, for example, combines AI invoice processing with electronic payments through AvidXchange. It eliminates manual invoice entry, coding, and check processing so your team can focus on what matters most.
Streamline financial reporting, enhance visibility, and stay informed with one-click reporting. It’s easy to generate multiple reports for multiple associations.
With forecasting tools, customizable options, and the ability to compare budgets, HOA managers can make confident, data-driven decisions, and lead their communities in the right direction.
HOA Central
Best for: HOA communities that want one comprehensive solution at a reasonable price
HOA Central understands what HOAs need, as well as what they don’t. So, say goodbye to complicated workarounds, fragmented management solutions, and repetitive manual admin work.
The portfolio management feature equips company leaders with detailed multi-property oversight and consolidated dashboards. This makes it easy to see where communities are doing well, and what needs improvement.
Both managers and self-managed communities will appreciate the self-serve resident tools. Using the HOA Central mobile app, residents can submit maintenance and architectural change requests, make payments, use AI to find answers within their governing documents, reserve amenities, purchase guest passes, and more. The ease and convenience boost resident satisfaction, and boards and managers receive fewer questions and requests.
Other notable solutions include violation tracking, parking management, and e-voting. There’s not much that HOA Central can’t do.
Vantaca
Best for: Mid-sized to large property management firms
Vantaca creates efficiencies for management companies that are serious about growing their businesses.
Tailored solutions make work feel tedious for heads of operations, community managers, and accountants.
Key benefits include centralized management for billing, accounts receivable, violations, and a robust customer relationship management platform.
Vantaca has also integrated cutting-edge AI technology capable of handling resident and board requests, preparing reports, and managing budgets. The result? Staff get more time to focus on high-value tasks.
PayHOA
Best for: Small HOAs that want basic functionalities
PAYHOA is the perfect option for self-managed communities that still aren’t entirely confident that they can use a software system.
Everything is designed to be simple and useful. Plus, the 30-day free trial lets communities try PayHOA risk-free.
There is full-featured accounting with ACH/credit card payments, bank integration, and automated invoicing. Boards can generate reports for unpaid dues and fees in minutes, allowing them to promptly follow up on late payments.
Online maintenance, architectural, and general requests are automatically directed to the appropriate resources using built-in request workflows.
Other popular features include an owner portal, document storage, and a website builder. If you need an integration, PayHOA collaborates with some popular third-party companies too.
HOA Sites
Best for: Small HOAs that want more than the basics
HOA Sites is best known for its custom HOA websites. Clients let the team know what they need, and they get a customized setup. The HOA gets to add the finishing touches. No code is required to create or update the website. That’s something customers really love about HOA Sites.
The second major draw is that these websites do more than what one would expect. Communities can choose from over 50 features, including payment processing, announcements, surveys, reports, maintenance requests and custom fill-in forms.
The last thing that sets HOA Sites apart from other HOA software is the customer support. Not only do customers get a personal Project Manager to help them as they complete their websites, but requests are almost always answered in under three minutes.
Condo Manager
Best for: Small, medium, and large management companies
Designed by experienced property managers, Condo Manager finds the perfect balance between powerful and practical. Condo Manager is just as effective when implemented in HOA associations as it is when used in condo communities.
This platform offers exceptional built-in accounting. Customize and automate all routine accounting tasks, including accounts payable/receivable, recurring transactions, check printing, digital signing, electronic payments, budget management, collection of common expenses, bank reconciliations, and more.
Condo Manager also has modern communication solutions, reports and resident databases for management, and API integrations for added convenience.
Key takeaways
HOA management software has the potential to drastically reduce your workload, minimize the number of complaints submitted but residents, and automate workflows. Isn’t that what every manager and board member is looking for?
However, finding the right software for your community/clients is key.
Each software platform will have distinct advantages and capabilities, so it is important to do some research before making a final decision. Identify the challenges or things that slow you down. Then, see which platforms offer solutions to those problems.
Pricing will always be a factor, but it shouldn’t be the only thing you consider. Valuable software can end up saving your HOA thousands of dollars in the long run.
